Privacy Policy

Last updated: April 1, 2024

This Privacy Policy explains the policy and procedures of Chiyoda Technol Corporation (the “Company”) concerning the collection, use, disclosure, etc. of the information (the “Personal Data”) of people who live in areas other than Japan (including temporary residents in the EU and the United Kingdom of Great Britain).

In principle, this Privacy Policy shall be governed by the General Data Protection Regulation (the “GDPR”).

1. Definitions

The terms used in this Privacy Policy shall be as follows:

– Customer

(1) A person who belongs to a company, organization, etc. that deals with the Company (including that plans to deal with the Company)
(2) A person who browsed or used the Company’s website operated by the Company
(3) Person who was invited to or participated in a meeting or event hosted or hosted jointly by the Company
(4) Person who was invited to or participated in a meeting or event hosted by a third party supported or sponsored by the Company
(5) In addition to those specified above, person who provided the Company with the Personal Data for a justifiable reason

– Affiliate

(1) A company more than 50% of whose outstanding shares are held by the Company
(2) A Company more than 50% of whose total investment is held by the Company

– Business Partner

A company to which the Company entrusted all or part of the manufacturing and work of products and services provided by the Company

2. Data Controller

The controller of the Customer’s Personal Data shall be as follows.
Name: Chiyoda Technol Corporation
Address: 1-7-12 Yushima, Bunkyo-ku, Tokyo 113-8681
Contact: ctc-w@c-technol.co.jp

3. Collection of Personal Data

The Company may collect the Customer’s Personal Data described below.

– Email address
– Last name and first name
– Telephone number
– Address, state, province, postal code, city, ward, town and village
– Name of company, organization, etc. to which the Customer belongs and name of department to which the Customer belongs
– Passport information in addition to that described above, and other information, etc. from which the Customer’s identity can be verified
– Participation history of meetings, events, etc. hosted, hosted jointly, supported or sponsored by the Company
– Usage data of website operated by the Company * (Automatically collected when using the website)
* Usage data may include information such as the Internet protocol address of the Customer’s device (e.g., IP address), browser type, browser version, pages of the Company services visited by the Customer, date and time of visit, time spent on these pages, and unique devices.
– Information necessary to perform the legal obligations of the Company and to protect the interests of the Customer in addition to that described above

The Company will not acquire the Customer’s sensitive Personal Data (race, ethnic origin, political opinions, religion, ideological beliefs, trade union membership, genetic data, biometric data for personal identification purposes, biometric data for personal identification, health, sex life, sexual trends); provided, however, that this shall not apply if the purpose is to protect the rights and interests of the Customer and there is an express consent of the Customer.

4. Purpose of and Legal Grounds for Processing of Personal Data

The Company may process the Customer’s Personal Data for the following purposes and on the following legal grounds.

– To negotiate a contract with the company, organization, etc. to which the Customer belongs and to perform the concluded contract
– For the Company to perform its legal obligations
– For the Company to protect the Customer’s important interests
– For the Company to exercise the public interest or the public authority of the Company
– If the Company has obtained the Customer’s consent to the handling of the Customer’s Personal Data for a specific purpose, to fulfil such purpose
– To propose products and services to the company, organization, etc. to which the Customer belongs as part of legitimate interests and legitimate business activities of the Company; provided, however, that this shall not apply if the Customer’s interests, basic rights or freedom to seek protection of the Customer’s Personal Data prevails over the interests of the Company.
– To invite the Customer to meetings and events hosted, hosted jointly, supported or sponsored by the Company as part of legitimate interests and legitimate business activities of the Company; provided, however, that this shall not apply if the Customer’s interests, basic rights or freedom to seek protection of the Customer’s Personal Data prevails over the interests of the Company.

5. Legitimate Interests

The holding of the Customer’s Personal Data by the Company is of legitimate interests in the business of the Company.

The Company will use the Customer’s Personal Data within the legitimate business scope of the Company.

6. Recipient of Personal Data

The Company may provide its Affiliates and Business Partners with the Customer’s Personal Data for the performance of contract and the legitimate interests of the Company.

7. Transfer of Personal Data to a Third Country

In principle, the Company will not transfer the Customer’s Personal Data to a third country other than Japan.

Reports, columns, etc. written by the Customer may be published on the website of the Company. In such case, the Personal Data will be posted to the extent required by the Customer with the Customer’s consent.

8. Period of Holding of Personal Data

The Company will hold the Customer’s Personal Data only for the period necessary for the purposes of processing the Customer’s Personal Data. The Company will hold and use the Customer’s Personal Data to the extent necessary to comply with the legal obligations and perform the Company’s contractual obligations and this policy.

9. Customer’s Rights

The Company guarantees the Customer’s rights described below with respect to the Customer’s Personal Data held by the Company.

– Right of access to the Personal Data: The Customer may request that the Company confirm the existence of the Customer’s Personal Data, confirm the type of the Personal Data held by the Company, and disclose the Personal Data.
– Right to correct the Personal Data: If the Customer’s Personal Data held by the Company is inaccurate, the Customer may request that the Company correct the Personal Data.
– Right to erase the Personal Data: The Customer may request that the Customer’s Personal Data held by the Company be erased; provided, however, that this shall not apply if the Company holds the Customer’s Personal Data as its legal obligation.
–Right to restrict the handling of the Personal Data: If there is any doubt about the accuracy of the Customer’s Personal Data held by the Company or the Company illegally handles the Customer’s Personal Data, the Customer may request that the handling of the Personal Data be restricted.
–Right to assert objections to the handling of the Personal Data: The Customer may file an objection with the supervisory authority of the GDPR with respect to the handling of the Customer’s Personal Data.
–Data portability rights: The Customer may request that the Company deliver the Customer’s Personal Data held by the Company to a third party after converting it into a format that is easy to use electronically.
–Right to withdraw consent: If the Company holds the Customer’s Personal Data with the Customer’s consent, the Customer may withdraw such consent.

10. Source of Personal Data

The Company will obtain the Customer’s Personal Data in the following events.

– If the Company has negotiated or concluded a contract with the company, organization, etc. to which the Customer belongs. And if the Company performs the contract.
– If the Customer gains access to the Company through the Company’s website.
– If the Customer provides the Company with the Customer’s Personal Data through the Company’s website.
– If the Company obtains the Personal Data from information on the website published by the company, organization, etc. to which the Customer belongs.
– If business cards are exchanged at exhibitions, events, etc. hosted, hosted jointly, supported, sponsored or participated in by the Company.
– When the Company makes reservations for accommodation, etc. on behalf of the Customer in order for the Customer to participate in exhibitions, events, etc. hosted, hosted jointly, supported, sponsored or participated in by the Company.
– If the Company receives the Customer’s Personal Data for the purpose of complying with laws and regulations.
– If the Company obtains the Personal Data with the Customer’s consent since the Company needs the Customer’s Personal Data for a justifiable reason other than those described above.